Velo-city 2024
18-21 June 2024

Cycle with us



Full conference – super early bird
Ticket sales closed on 12/01/24
Full conference – early bird
until 15/04/2024
Full conference – regular
- Available soon -
Students and developing countries – early bird
until 15/04/2024
Students and developing countries – regular ticket
- Available soon -
Students and developing countries – day ticket
Speaker ticket
Reviewer ticket
- Available soon -
Full conference - day ticket

The following terms and conditions apply to all registrations for the Velo-city Conference 2024 to be held at the Floraliën Hal & ‘t Kuipke in Ghent from 18 till 21 June 2024.


The Committee of Velo-city 2024 (“CITY OF GHENT“, “we,” “us” and “our”) respects individual privacy and values the confidence of our members and visitors of this website. This Privacy Policy sets out the privacy principles that we follow with respect to the collection, use, and disclosure of information that you may provide through Velo-city 2024 website.


Please read this entire Privacy Policy before using Velo-city 2024 website or submitting information to Velo-city 2024 through this website. By using the Velo-city 2024 website, you consent to the practices described in this Privacy Policy.


This Privacy Policy/Terms of Use may be revised periodically and without notice to you. You are encouraged to periodically read this document to see if there have been any changes to our policies that may affect you.





We will share your personal information with third parties only in the ways that are described in this Privacy Policy. 


In compliance with the General Data Protection Regulation, the Velo-city 2024 organizing committee hereby informs that the information here given will solely be managed internally and used exclusively for the purpose of communication within the scope of the conference activities such as scientific and social.


Velo-city 2024 Conference and Meeting Delegate List: the list of conference and meeting registrants is provided for one-time use to authorized exhibitors for that one conference/meeting. Attendees may opt-out of being included on the foregoing list at the time of registration. City of Ghent may also use this information internally for performing research projects, and program development in support of city of Ghent mission purposes. City of Ghent does not otherwise share your personal information with third parties for their promotional use or for marketing purposes.


Credit Card Information: city of Ghent does not disclose credit card account information provided through the Website. When users choose to pay using their credit cards, city of Ghent submits the information needed to the appropriate clearinghouse through secure sites to conduct the transactions. Notwithstanding the foregoing, city of Ghent may disclose your personal information as required by law or as needed in legal proceedings when city of Ghent believes in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.


By continuing this website, you authorize Event Masters to use the given personal data for the above-mentioned purpose as the assigned Professional Conference Organizer for the Velo-City Conference 2024. Event Masters is the GDPR processor while the city of Ghent organizing committee is the data controller.


You have the right to modify or cancel the data here given. Should you wish to do so please contact the conference secretariat:


Event Masters nv

Brownfieldlaan 37-1

2830 Willebroek, Belgium

[email protected]





Any changes to your conference booking should be made in writing to the conference team at [email protected]





Conference registrations are non-refundable but may be transferred to a colleague if required. The place can only be transferred once for free. After that, a second or subsequent transfer will incur a fee of 150 euros (excl. 21% VAT) per transfer. Name substitutions can only be made within your own company/defense and if there is a difference in the registration fee payable then an invoice will be issued.





In the event that you cancel your attendance you are allowed to transfer your conference registration to a colleague free of charge.


Please notify the conference office of your cancellation in writing.


  • Cancellation prior to April 17, 2024: Full Refund
  • Cancellation from April 17  to May 24, 2024: 50% Refund
  • Cancellation after May 27, 2024: No refund


Please note that an administrative fee of 50 euros (excl. 21% VAT) will be taken in account when a refund has been approved.





It is recommended that you obtain adequate cover for travel, health and accident insurance before you depart from your home country. Nor Event Masters, as organizer, nor City of Ghent can accept responsibility for personal injuries, or loss or, or damage to private property belonging to you or any accompanying people.


Event Masters cannot make any refunds of registration fees due to illness or unforeseen circumstances arising from a change in health status. Participants are advised to ensure they have adequate travel and health insurance in place to ensure reimbursement of such eventualities and cancellation.





Velo-city 2024, Event Masters or the conference venue are not responsible for the cancellation, the partial non-execution or changes which might happen to the conference in the event of the following:


  • An accident outside human control – an act caused by a third party, such as Acts of God, including, without limitation:
      1. Credible threats of natural disaster in the geographic vicinity of the venue
      2. War
      3. Curtailment or interruption of transportation facilities
      4. Civil disturbance – the issue of a travel warning by the World Health Organization
      5. Any other events or disasters beyond the parties’ control which prevents the venue from accommodating Velo-city 2024 and its delegates for the event or if for the same reasons the event is cancelled by the local organizing committee.


  • If travel arrangements are affected by any of the above Event Masters are not responsible for reorganizing or paying for alternative travel.


However, in case of terror threats in Belgium, to that extent that the local government prohibits events and meetings from taking place, all registration fees will be reimbursed.





Bank transfer: All invoices are payable within 30 days and at the latest 24 hours prior to the start of the conference.


Credit card payments: The invoice is paid on the date the credit card payment goes through.


The invoice will be sent to your email address within 48 hours.





You are required to wear your badge (clearly visible) during ALL events – including social events – to enable us to identify you as a legitimate delegate. This will avoid any unnecessary embarrassment on entry to business and social events.





Velo-city 2024 reserves the right to make any necessary changes to the program at short notice. There will be no pro rata refund of registration fees for changes to the program.





Event Masters, as the processer assigned by City of Ghent as the controller, protects the personal data of its website users with greatest diligence and complies with the recent GDPR. Personal data are data which can be related to your person and provide information to identify you. This includes of course your name, postal address and telephone number as well as information about your possible interests and surfing customs as far as this information can be attributed to you directly or indirectly.


We collect use and process personal data provided by you only according to the strict data protection provisions of the GDPR and the Belgian data protection. 



If you continue, you agree with the above terms and conditions.


Speaker registration is valid only for the speakers with an accepted abstract. Speakers and reviewers will receive an email with a link giving them access to book the reduced fee for speakers/reviewers.


Students: Please note that students will be required to provide a proof of status by uploading a document during the registration process. Please have your document (certificate of enrollment or copy of student ID, JPEG- or PDF-file) ready.

Developing Countries list is based on the World Bank classification. Developing Countries Fee is applicable to delegates from:

  • Low income economies
  • Lower-middle income economies
  • Upper-middle income economies

If you're looking to register for an event with a group and take advantage of a group discount, follow these step-by-step instructions. The process involves registering and adding participants one by one. At the end of the registration, you'll enter the discount code 'GROUPVELOCITY24,' which is only active for every 10 delegates, providing a 10% discount. Keep in mind that the discount is applied only when the group reaches 10, 20, 30 participants, and so on. Here's a detailed guide:


Step 1: Initiate Registration

Begin by navigating to the event registration page.


Step 2: Start Individual Registration

Click on the registration link and start the individual registration process. Fill in your details as required, such as your name, email, and any other necessary information.


Step 3: Add Participant

After completing your registration, you'll reach a point where you can add additional participants. Click on the option to add a participant or invite someone to join your group.


Step 4: Enter Details for Additional Participants

For each participant you add, provide the required information, such as their name and email address. Continue this process until you have added all participants to your group.


Step 5: Group Size Check

Remember that the group discount applies only for every 10 delegates. So, if you have added 9 participants, the discount won't be activated yet. Proceed with adding participants until you reach a total of 10 or more.


Step 6: Applying the Group Discount

At the end of the registration process, you'll find a field to enter a discount code. Enter 'GROUPVELOCITY24' and proceed. The system will check the number of participants in your group, and if it's 10 or more, a 10% discount will be applied to the total registration cost.


Step 7: Caution about Leaving the Tab Open

It's advisable to register the entire group in one go. Avoid leaving the registration tab open while searching for more participants, as the discount is based on the total number of delegates at the time of registration.


By following these steps, you can efficiently register a group for the event and ensure that you maximize the group discount opportunity.